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Students seeking academic accommodations through
Disability Services are required to establish
eligibility for such services by submitting copies
of current and relevant medical document-tation. The
following guidelines are provided to assure that
documentation is appropriate to verify eligibility
and to support requests for reasonable
accommodations, academic adjustments, and/or
auxiliary aids.
Please note: Individualized Education Plans (IEPs)
are useful, but are not, in and of themselves,
sufficient documentation to establish eligibility
for accommodations in the College setting.
1. Testing must be current and must provide clear
and specific evidence and identification of a
disability. A student seeking accommodations
must provide current documentation (no more than 5
years old) for a condition which can change over
time or which responds to medication. A student
seeking accommodations for a condition that does not
change over time is encouraged to provide current
documentation of their condition; however,
re-testing may not be medically necessary to
evaluate the student’s disability. Because the
provision of reasonable accommodations and services
is based upon assessment of the current impact of
the student’s disabilities on their academic
functioning, it is in a student’s best interest to
provide recent documentation.
2. Documentation should address the impact of the
disability on an individual’s functioning within the
context of the academic and vocational environment.
Comprehensive assessment should include
consideration of the following (as relevant to the
nature of the student’s disability): neurological
functioning, cognitive and emotional functioning,
and/or physical capacity. Evaluation of
psychological/emotional functioning must be in
accordance with DSM-IV-TR criteria.
3. Evaluation results and interpretation of
results is required, as are specific recommendations
for accommodations. Any recommendation for
accommodation should be based on objective evidence
of a substantial limitation to learning as supported
by specific test results or clinical observations.
Reports should establish the rationale for any
accommodations that are recommended, using test data
or clinical data to document the need.
4. Documentation must be submitted by a qualified
practitioner/diagnostician. Trained, certified
and/or licensed physicians, psychologists, learning
disabilities specialists, occupational, physical, or
speech-language pathologists, and other
professionals are representative of clinicians
involved in the process of assessment. Diagnostic
reports must include the names, titles, and
professional credentials of the evaluators as well
as the date(s) of testing and contact information.
5. A summary of relevant background information
(such as educational, medical, and social history)
should be provided, including a description of any
accommodation and/or auxiliary aid that has been
used in high school or at another institution.
6. Students with temporary disabilities seeking
accommodations must provide medical documentation on
a semester by semester basis.
Please submit documentation in a sealed envelope
to:
Linda Clutterbuck, MEd.
Marden Center Director
Coordinator of Disability Services
Kennebec Valley Community College
92 Western Avenue
Fairfield, ME 04937
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